EVENT Management

The CMS team has years of experience in successfully planning and executing a wide array of types of events.  This ranges from multi-day conferences, strategic planning retreats, to luncheons for local chapters of an association. Our team has collectively planned and executed events for professional associations for over almost 15 years, including an annual conference for over 1,500 attendees. The CMS team will pay great attention to each and every detail when planning and executing your group’s events  with a focus on elevating the attendee experience while minimizing costs. 

Our approach to servicing client is based on what we call as Superior Experience Engineering, which is the belief that a set of positive emotional experiences are crucial in developing engagement and loyalty towards an organization. We use this representing our clients to build positive relationships with their members, partners, attendees, and other stakeholders. 

We use empathy as the foundation—we put ourselves in their shoes, anticipate their needs, and intentionally design positive experiences. This includes the needs of not only event attendees, but members, Board members, committee members, and other stakeholders.   

Our team is also able to pivot rapidly and convert an in-person experience into a virtual one should conditions warrant. We are versed in multiple virtual platforms. Our event team maintains close professional relationships with large hospitality chains and has on multiple occasions leveraged these relationships to obtain favorable terms not usually afforded to the general association community. 

Capabilities in this area include:

• Working with the staff and/or Board/ appropriate committee(s), to design an event that meets the objectives of the organization.
  • In-person
  • Virtual
  • Hybrid 
• Event budget management
• Sponsorship program design
• Pre-event organization and activity
• Registration management
• Speaker selection/management
• Exhibitor management (conference or trade shows of varying sizes and scope)
• In-person event site selection and contract negotiation/management
• Virtual platform selection/management 
• Event marketing

Full on-site event management 

• On-the-ground logistics management
• Managing event staff and any volunteers
• Attendee communication
• For virtual elements—day-of platform management 
• Post-event communication, reporting & analysis
• Analyzing feedback and reporting data to measure event goal metrics 
• Assist in media management

Smaller In-Person and Virtual Event Management

• Board meetings
• Membership meetings
• Mixers
• Educational sessions 
• Webinars
• Miscellaneous Zooms

Specialty Events

• Annual Meetings
• Legislative Days
• PAC Fundraisers
• Golf Tournaments
• Gala/Awards Dinners